City of Oxnard In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk's Office at 385-7803. Notice at least 24 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the Library, 251 South A Street and the Office of the City Clerk, 300 West Third Street, 4th Floor, during customary business hours. The agenda reports are on the City of Oxnard web site at www.oxnard.org.

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AGENDA
OXNARD CITY COUNCIL
*OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
*OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Regular Meetings
City Council Chambers, 305 West Third Street, Oxnard
October 27, 2015
4:30 P.M. Closed Session
5:30 P.M. Open Session


A. ROLL CALL/POSTING OF AGENDA

* The Oxnard Community Development Commission Successor Agency and the Oxnard Financing Authority will not meet because there are no items requiring consideration on this date.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS

At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.

C. CLOSED SESSION  - (Please see Page 4 for a description of closed session items)

D. OPENING CEREMONIES – 5:30 P.M.

Pledge of allegiance to the flag of the United States.

E. CEREMONIAL CALENDAR

L. REPORTS

Fire Department

1. SUBJECT: Verbal Report on Evacuation Procedures for the City of Oxnard in the Event of a Major Emergency.
RECOMMENDATION: Receive and consider report.
Legislative Body: CC Contact: Susan Duenas Phone: 385-7717

Document: Evacuation Procedures (pdf  606KB)

F. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA (30 Minutes)

At this time, the legislative body will consider public comments for a maximum of thirty minutes. A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. A person not able to address the legislative body at this time because the thirty minutes expires may do so just prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take any action on any items presented during public comments at this time. Such items may only be referred to the City Manager/ Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing. The presiding officer shall limit public comments to three minutes.

K. APPOINTMENT ITEMS – 6:15 P.M.

Finance Department

1. SUBJECT: Maintenance Assessment District Overview. (001)
RECOMMENDATION: Receive a report on proposed solutions and timelines for maintenance assessment districts.
Legislative Body: CC Contact: Joseph Lillio Phone: 385-7475

Document: Staff Report Assessment Districts K-1 (pdf 880 KB)

Document: Attachment No. 1 (pdf 13.8 MB)

Document: Powerpoint Presentation Maintenance Assessment District Overview (pdf 1,840KB)

G. REVIEW OF INFORMATION/CONSENT AGENDA

The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

H. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA

At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

I. INFORMATION/CONSENT AGENDA

City Clerk Department

1. SUBJECT: Minutes of the Regular Meetings of the Oxnard Housing Authority for June 9, 16 and 23, July 7, 14, 21 and 28, September 1, 15 and 22, and October 6, 13 and 20, 2015. (015)
RECOMMENDATION: Approve.
Legislative Body: HA Contact: Daniel Martinez Phone: 385-7803

Document: Draft Minutes (pdf 1.34 MB)

City Manager Department

2. SUBJECT: Agreements for City Council Review.  (035)
RECOMMENDATION: Pursuant to Ordinance 2835 and Resolution 13,932, approve and authorize the City Manager, to execute the attached agreements/contracts and change orders/amendments in amounts more than $25,000 but no more than $250,000, which are described on the attached list.
Legislative Body: CC Contact: Greg Nyhoff Phone: 385-7430

Document: Council Agreements (pdf 89.9 KB)

3. SUBJECT: Second Amendment to Novacoast Agreement.  (037)
RECOMMENDATION: Approve and authorize the Mayor to execute a Second Amendment with Novacoast (5582-11-CM) in the amount of not to exceed $300,000. The total value of the Agreement is not to exceed $525,000, for technical consulting services in the areas of network infrastructure, website design, and operating system support.
Legislative Body: CC Contact: Keith Brooks Phone: 385-7597

Document: Second Amendment to Novacoast Agreement (pdf 1.13 MB)

J. PUBLIC HEARINGS

L. REPORTS

Housing Department

2. SUBJECT: Winter Warming Shelter for the Homeless. (051)
RECOMMENDATION: 1) That the City Council direct staff to work with the City of Ventura and the County of Ventura, and local non-profit service provider organizations to organize a Winter Warming Shelter for the Homeless and authorize the City Manager, or designee, to execute any necessary agreements and contracts towards this end; and 2) That the Housing Authority Board of Commissioners approve and authorize the use of $40,000 of Housing Authority Central Fund reserves to fund the Winter Warming Shelter for the Homeless on a one-time basis.
Legislative Body: CC/HA Contact: Arturo Casillas Phone: 385-8094

Document: Staff Report Winter Warming Shelter (pdf 213 KB)

Document: Powerpoint Presentation Winter Warming Shelter (pdf 239KB)

City Treasurer Department

3. SUBJECT: Agreement for Utility Bill and Business Tax Form Printing, Inserting and Mailing Services.  (055)
RECOMMENDATION: 1) Approve and authorize the Mayor to execute a three year agreement between the City of Oxnard and Infosend, Inc. (7828-15-CT) for $926,923 for utility bill and business tax form printing, inserting and mailing services; and 2) Approve the Budget Appropriation from Customer Billing Fund 725 fund balance in the amount of $26,500.
Legislative Body: CC Contact: Danielle Navas Phone: 385-7825

Document: Staff Report Utility Billing (pdf 2.65 MB)

City Manager Department

4. SUBJECT: Presentation of Information Technology Four-Year Master Plan from NexLevel Information Technology, Inc. (089)
RECOMMENDATION: Receive a presentation and report on the Information Technology Four-Year Master Plan from NexLevel Information Technology, Inc.
Legislative Body: CC Contact: Keith Brooks Phone: 385-7597

Document: NexLevel (pdf 40.9 MB)

Document: L-4 Information Technology Master Plan (pdf  2,507KB)

M. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

N. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY BUSINESS/COMMITTEE REPORTS

O. PUBLIC COMMENTS ON REPORTS

At this time, a person may address the legislative body only on matters appearing on the reports. The presiding officer shall permit a person to address the legislative body after the staff presentation on the report and before the consideration of the report by the legislative body. The presiding officer shall limit public comments to three minutes.

P. PUBLIC COMMENTS ON STUDY SESSION

At this time, a person may address the legislative body only on matters appearing on the study session agenda. The presiding officer shall permit a person to address the legislative body after the staff presentation on the item and before the consideration of the item by the legislative body. The presiding officer shall limit public comments to three minutes.

Q. STUDY SESSION

C. CLOSED SESSION – Continued from Page 1

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.  CC On the advice of the Interim City Attorney, pursuant to Government Code section 54956.9(d)(4), based on existing facts and circumstances, the City Council shall decide whether to initiate litigation in one potential case,.

The Interim City Attorney requested that this item be discussed in closed session under the Brown Act exception of Conference with Legal Counsel - Anticipated Litigation.

R. ADJOURNMENT